Public Affairs Services
When planning an event on campus, there are many ways in which the Office of Public Affairs and Office of Publications and Design Services can help you spread the word both on and off campus.
If you would like to request a photographer to shoot rehearsals, events or headshots for promotional materials or for your website, you can contact University Photographer Ed Pfueller through the photo request form.
If you need to have brochures, flyers, invitations or other publicity material for an off-campus audience designed and printed, please visit the publications procedures page of the Office of Publications and Design Services and fill out a project request form 6 to 8 weeks in advance.
For events that may draw media attention, the Office of Public Affairs media plan is as follows:
Usually a narrative press release and/or calendar item are the first things to be drafted, posted to the homepage, and sent out to our media contacts. These are done as early as all details are finalized, hopefully 6-8 weeks before the event.
At minimum, the following information is required: the title of the event, where and when it will take place, who is sponsoring it, who the contact is (we MUST have a phone number for newspaper listings) and a description. Send this information to firstname.lastname@example.org.
For concerts or other performances, key selections, soloists, etc. are always helpful. If the performers are CUA students, we like to include their year, major and hometown.
After the narrative and calendar item are produced, the public affairs office repurposes the calendar item into a media advisory that goes out closer to the date of the event.
For the university community, we post the press materials above to the homepage, and also include a listing in This Week @ CUA (which goes out every Friday). The deadline for This Week is 5 p.m. on the Wednesday prior to the issue you would like it listed in. Events are listed for two weeks. Please fill out one of the forms found on the This Week submission forms page.